INTRODUCTION

This site is owned and operated by Meetingsbooker Limited, a company registered in Ireland with company number 466606, VAT number IE9699197E and with registered address 15 Corbawn Close, Shankill, Dublin 18, Ireland and references below to “Meetingsbooker.com” are to Meetingsbooker Limited. These Terms of Use together with our Privacy policy apply to your use of www.meetingsbooker.com (“Site”). We offer a service through which users of the Site (“Users”) can search for and book meeting space and related services hotel rooms, food and drinks and equipment directly with the operators of that space (“Venue Providers”).

1. APPLICATION OF THESE TERMS OF USE

These Terms of Use apply to both Users and, unless stated otherwise, Venue Providers accessing any part of this Site. Where appropriate they also apply to Users making bookings through the Site. Except where specified, the Terms of Use also to apply to any other visitor to the Site. The terms “you” and “your” refer to such Users, Venue Providers and other visitors. If you are a Venue Provider and have entered an agreement (“Venue Provider Agreement”) with us then, in the case of conflict between these Terms of Use or the Privacy Policy and the Venue Provider Agreement, the terms of the Venue Provider Agreement will prevail. You are responsible for ensuring that all relevant employees, officers, agents, contractors and other representatives (“Representatives”) of your organisation are aware of and comply with your obligations under these Terms of Use. You will be liable for any breach of these Terms of Use by such Representatives.

By accessing or using any part of this Site you agree to be bound by these Terms of Use. You also agree to be bound by our Privacy Policy. If you are a User you will also need to accept these Terms of Use before submitting a booking for meeting space.

Meetingsbooker.com may alter these Terms of Use and the Privacy Policy at any time, at its sole discretion, without notice to you and you agree to be bound by the current version of them from time to time. However, if you are a User and have accepted these Terms of Use in respect of a particular booking, the version of the Terms of Use that you accepted will continue to apply insofar as they relate to that booking. Insofar as they relate to your use of this Site the version of the Terms of Use published on the Site at the time of your use will apply. If you do not agree to these terms, please do not access or use this Site.

2. ACCESSING OUR SITE

Our Site is made available free of charge.
Meetingsbooker.com will need to carry out maintenance of the Site from time to time and in addition there may be other interruptions and Meetingsbooker.com does not warrant therefore that you will have access to the Site at all times, that the Site will be provided free of faults, or that the Site or the computer server from which it is made available do not contain viruses or other harmful components.
We may suspend, withdraw, discontinue or change all or any part of our Site without notice. We will not be liable to you if for any reason our Site is unavailable at any time or for any period.
You are responsible for making all arrangements necessary for you to have access to our Site.
Meetingsbooker.com reserves the right to suspend or terminate your access to and use of the Site for any reason.

3. RESPONSIBILITY FOR INFORMATION

Meetingsbooker.com gives notice that the particulars/information relating to any Meeting Space on the Site are provided by the Venue Providers (and displayed on their behalf) and are intended as a general outline for guidance only and, except where specified, do not form, or form any part of, any offer or contract with Meetingsbooker.com. Meetingsbooker.com is not responsible for the validity of the details relating to the Meeting Space shown. Users should not rely on them as statements or representations of facts. Meetingsbooker.com and its employees do not have any authority to make or give representations or warranties in relation to the Meeting Space.

4. YOUR ACCOUNT AND PASSWORD

This clause applies if you are a User.
If you wish to make a booking of Meeting Space through the Site, you will be required to set up an account (“Account”). You will be provided with a user identification code, password or any other piece of information as part of our security procedures. You must treat such information as confidential. You must not disclose it to any third party.
You are fully responsible for all use of the Account and any actions that take place through your Account. In particular you are responsible for ensuring that any information you provide us is accurate, complete and up to date.
We have the right to disable any user identification code or password or other security information, whether chosen by you or allocated by us, at any time, if in our reasonable opinion you have failed to comply with any of the provisions of these Terms of Use.
If you know or suspect that anyone other than you knows your user identification code or password or other security information, you must promptly notify us at support@meetingsbooker.com
Meetingsbooker.com reserves the right to suspend or terminate your Account for any reason.

5. CONTRACT WITH THE VENUE PROVIDER

This clause only applies if you are a User and book Meeting Space through the Site. When you book Meeting Space through the Site you will be entering a contract with the relevant Venue Provider (“Contract”). The Contract will be formed as follows:

Any such Contract is between you and the relevant Venue Provider, and not Meetingsbooker.com and we have no liability to you in respect of your relationship with the Venue Provider. Subject to clause 7.2, any claim you have against a Venue Provider should therefore be brought against the Venue Provider in question directly and not Meetingsbooker.com.

You agree to indemnify us for any loss other than a refund or credit made under clause 7.2 we may suffer as a result of you taking any action against us on the basis of breach by the Venue Provider of a Contract or in relation to anything that occurs in respect of your or your Representatives' use of the Meeting Space or of any equipment provided by the Venue Provider or whilst you or your Representatives are present in the premises in which the Meeting Space is situated.

6. FEES AND CURRENCY

This clause only applies if you are a User and book Meeting Space through the Site.

The Venue Provider will charge you a fee, which will be set out on the Site, for the Meeting Space and for any services (such as, but not limited to, catering, equipment and hotel rooms) (“Services”) you book from the Venue Provider (“Venue Provider's Fee”).

You will be required to pay the Venue Provider's Fee plus any VAT or other relevant tax to us using the relevant Site functionality.

The Venue Provider's Fee will be quoted in a currency chosen by the Venue Provider (“Listing Currency”). However, we only accept payments in a limited number of currencies (each a “Booking Currency”). You will be able to choose which Booking Currency to pay in. We will determine the amount payable in the Booking Currency (“Actual Amount”) by applying the exchange rate published by currencylayer.com to the Venue Provider's Fee in the Listing Currency at the time you submit your booking. You acknowledge that the Venue Provider's Fee as quoted in the Listing Currency is a guide only and the actual amount you will pay will be in the Booking Currency.

Before submitting your booking, you will be able to view the indicative amount payable in each Booking Currency (“Indicative Amount”) based on the exchange rate published by currencylayer.com at the time of viewing. There may be a discrepancy between the Indicative Amount and the Actual Amount due to fluctuations in the exchange rate between you viewing the Indicative Amount and submitting your booking.

You acknowledge that we are not responsible for any losses caused to you due to currency conversions carried out by your bank or other payment service provider in remitting payment to us.

The Venue Provider may inform us of any payments you owe it for any extra time you spend in the Meeting Space or for any extra Meeting Space or Services you book directly with it. You authorise the Venue Provider to collect such payments from you using our system powered by STRIPE using the payment details you entered at the time of the booking which are stored on STRIPE. Alternatively some venues may charge balance via invoice.

All fees quoted are net of VAT or local taxes. Fee and availability information is subject to change without notice.

All fees collected via STRIPE are sent to the Venue Providers own STRIPE account apart from any transaction fees we have agreed with the Venue Provider. In this case the transaction fee % is sent to our STRIPE account. Please note this is not an additional charge it is merely a % of the booking value the Venue Provider shares with us (If any).

7. CANCELLATION & REFUND POLICY

8. USE OF MEETING SPACE

This clause only applies if you are a User and book Meeting Space through the Site.

You agree to abide by any terms and policies (“Policies”) set by the Venue Provider in respect of your use of the Meeting Space or the premises in which the Meeting Space is situated or of equipment provided by the Venue Provider whether such Policies are set out on our Site or otherwise brought to your attention by the Venue Provider.

You agree to only use Meeting Space for the purposes for which it is intended and to leave it in the condition in which you found them.
You will be liable to the Venue Provider for any expenditure it is required to incur as a result of your leaving the Meeting Space or any equipment in disrepair or in an unreasonable state of cleanliness or for any other damage you or your Representatives cause whilst in the Meeting Space or in the premises in which the Meeting Space is situated or whilst using any equipment provided by the Venue Provider.

You agree to indemnify us for any loss we may suffer as a result of a Venue Provider or any other party taking action against us for anything that occurs in respect of your or your Representatives' use of the Meeting Space or of any equipment provided by the Venue Provider or whilst you or your Representatives are present in the premises in which the Meeting Space is situated.

9. COPYRIGHT

All Site design, text, graphics, the selection and arrangement thereof, and all software compilations, underlying source code, software (including applets) and all other material on this Site are copyright of Meetingsbooker.com and its affiliates, or their content and technology providers or the Venue Providers. ALL RIGHTS RESERVED. Subject to the terms of clause 10, any use of materials on this Site including reproduction for any purpose, modification, distribution, or republication without the prior written permission of Meetingsbooker.com is strictly prohibited.

10. COPIES

You may view the contents of the Site on screen and you are permitted to print a reasonable number of copies of a reasonable extract or extracts from this Site or any report provided to you by Meetingsbooker.com in its entirety for your personal use. All other copying and distribution of the contents of the Site to any third party is strictly forbidden.

11. DISCLAIMER AND LIMITATION OF LIABILITY

To the fullest extent permitted at law, Meetingsbooker.com is providing this Site and its contents on an ”as is“ basis and makes no (and expressly disclaims all) representations or warranties of any kind, express or implied, with respect to this Site or the information, content, materials or products included in this Site including, without limitation, warranties of merchantability and fitness for a particular purpose. In particular, Meetingsbooker.com is not responsible for the information regarding Meeting Space shown on the Site – the Meeting Space advertised has not been inspected by Meetingsbooker.com and Meetingsbooker.com takes no responsibility for its quality, legal status or safety. It is for the User to inspect and inquire about Meeting Space before booking it. In addition, Meetingsbooker.com does not represent or warrant that the information accessible via this Site is accurate, complete or current.

Except as specifically stated on this Site, to the fullest extent permitted at law, neither Meetingsbooker.com nor any of its affiliates, directors, employees or other Representatives will be liable for damages arising out of or in connection with the use of this Site or the information, content, materials or products included on this Site or anything that occurs in respect of a User's or its Representatives' use of the Meeting Space or of any equipment provided by the Venue Provider or whilst a User or its Representatives are present in the premises in which the Meeting Space is situated. This is a comprehensive limitation of liability that applies to all damages of any kind, including (without limitation) compensatory, direct, indirect or consequential damages, loss of data, income or profit, loss of or damage to property and claims of third parties. Meetingsbooker.com does not limit its liability for fraud or fraudulent misrepresentation. It also does not limit its liability for death or personal injury to the extent only that it arises as a result of the negligence of Meetingsbooker.com, its affiliates, directors, employees or other representatives.

The Venue Provider does not exclude its liability for: death or personal injury caused by its negligence or that of its officers, employees, contractors or agents; fraud or fraudulent misrepresentation; or any other liability which may not be excluded by law. Subject to that:

For the avoidance of doubt, it is intended that this clause confers a benefit on the Venue Provider.

12. NO CONTRACT

Please note that no part of the content of the Meetingsbooker.com website apart from these Terms of Use, the Venue Provider Agreement and the Privacy Policy, constitutes any part of an invitation to treat, offer or contract.

13. LINKING TO OUR SITE

You may link to our home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it.

You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists. You must not establish a link to our Site in any website that is not owned by you.

Our Site must not be framed on any other Site, nor may you create a link to any part of our Site other than the home page. We reserve the right to withdraw linking permission without notice.
The website in which you are linking must comply in all respects with the content standards set out in clause 18.3 below.
If you wish to make any use of content on our Site other than that set out above, please contact info@meetingsbooker.com

14. THIRD PARTY LINKS

Within the Site there may be links or references to third party websites or materials. Meetingsbooker.com is not responsible for these third party sites or their content and Meetingsbooker.com will not be in any way responsible for any transaction entered into by you concerning goods or services available from such third party websites.

15. PRIVACY POLICY

We process personal information obtained from you in accordance with our Privacy Policy. By using our Site, and subject to the terms of the Privacy Policy, you consent to such processing and you warrant that all data provided by you is accurate.

16. VIRUSES

We do not guarantee that our Site will be secure or free from bugs or viruses.
You are responsible for configuring your information technology, computer programmes and platform in order to access our Site. You should use your own virus protection software.

17. CONTENT

If you are a Venue Provider, this clause is, for the avoidance of doubt, subject to the terms of the Venue Provider Agreement.

Any material you upload to our Site will be considered non-confidential and non-proprietary, and we have the right to use, copy, distribute and disclose to third parties any such material for any purpose. We also have the right to disclose your identity to any third party who is claiming that any material posted or uploaded by you to our Site constitutes a violation of their intellectual property rights, or of their right to privacy.

We will not be responsible, or liable to any third party, for the content or accuracy of any materials posted by you or any other user of our Site.

We have the right to remove any material or posting you make on our Site if, in our opinion, such material does not comply with the content standards set out in clause 18.3.

Under no circumstance does Meetingsbooker.com accept liability for any copyright infringement of any images uploaded by Users or Venue Providers

18. ACCEPTABLE USE

You also are:

You must not attempt to gain unauthorised access to our Site, the server on which our Site is stored or any server, computer or database connected to our Site. You must not attack our Site via a denial-of-service attack or a distributed denial-of service attack. By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our Site will cease immediately.

Contributions must not:

We exclude liability for actions taken in response to breaches of this clause 18 of these Terms of Use. The responses described in this policy are not limited, and we may take any other action we reasonably deem appropriate.

19. CONTACT DETAILS

Meetingsbooker.com principal place of business in Ireland is – Duncairn House, 14 Carysfort Avenue, Blackrock, Co. Dublin. You can also email info@meetingsbooker.com or telephone +353 1 2545600

20. ENFORCEABILITY

If any part of these Terms of Use or Privacy Policy is found by any court, tribunal, administrative body or authority of competent jurisdiction to be illegal, invalid or unenforceable then that provision shall, to the extent required, be severed from these Terms of Use and shall be ineffective without, as far as is possible, modifying any other clause of part of these Terms of Use and shall not affect any other provision of these Terms of Use which shall remain in full force and effect.

21. WAIVER

No failure or delay by Meetingsbooker.com to exercise any right, power or remedy will operate as a waiver of it nor will any partial exercise prevent any further exercise of the same, or of some other right, power or remedy.

22. JURISDICTION

These Terms of Use and the Privacy Policy shall be governed by Irish law. The Irish Courts shall have exclusive jurisdiction to settle any disputes which may arise out of or in connection with these Terms of Use or the Privacy Policy. You hereby agree to submit to that jurisdiction.

23. THE ELECTRONIC COMMERCE (EC DIRECTIVE) REGULATIONS 2002

To the extent that the Electronic Commerce (EC Directive) Regulations 2002 apply to the relationship between you and us, we and you agree to waive compliance with Regulations 9(1), 9(2) and 11 of those regulations.


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