Terms & Conditions for Meeting and Events Bookings
GUARANTEE OF INCIDENTAL CHARGES
Upon signature of the contract and / or subsequent to the signing of the contract, the client agrees to guarantee any potential incidental costs that may
emerge during the period of the event(s), such as extra food and beverage, audiovisual equipment, internet access or any other product or service supplied
by the Hotel by either of the following 2 methods:
1) An additional charge of 15% of the estimated total cost of the event (based on the contracted minimum numbers).
or
2) By a Company Credit card
***COMPANY CREDIT CARDS ONLY***
(Use block letters please)
Credit card number: _______________________________________________
Type of card: ________________
Expiry date: ________________
Name of cardholder:
_______________________________________________
Cardholder's signature:
____________________________________________
PLEASE SEND A COPY OF BOTH SIDES OF THE CREDIT CARD WITH THE SIGNED CONTRACT. KINDLY NOTE THAT THE CONTRACT IS ONLY
VALID IF THE ABOVE DETAILS ARE PROVIDED IN CONJUNCTION WITH A PHOTOCOPY OF THE CREDIT CARD TO BE CHARGED. IT IS
IMPERATIVE THAT THE CREDIT CARD MUST BE PRESENTED ON THE DAY OF THE EVENT SO AS TO BE CHARGED. PERSONAL CREDIT
CARDS NOT ACCEPTED.
BEDROOM CHARGES AND BLOCKS
The bedroom rates are quoted based on the stated amount of rooms and exact date. In case of change of the dates or amount of rooms reserved, the
hotel reserves the right to review the rates and availability of rooms. Organised Porterage (If requested) is charged extra at £1.50 - per room per way.
Please be aware that upon check-in guests will be required to leave a deposit of £50 per day per room as cash or credit card deposit to cover any
incidentals.
Check-in: 15:00 hrs Check-out: 12:00 hrs
If any attendees are expected to arrive prior to the stated check-in time, the hotel will attempt to make any rooms available on a preferential treatment
basis.
CANCELLATIONS / ACCOMMODATION (FOR ROOM BLOCKS ONLY)
Days prior to event:
90 days prior 25% of rooms contracted can be released without charge.
28 days prior 10% of rooms contracted can be released without charge.
27 days prior to the date of the function, Cancellation fee incurs 100% of the basic function cost.
Presentation of the rooming list must be received 14 days prior to arrival.
Any unnamed rooms will automatically be released 7 days prior to arrival
Upon presentation of the rooming list, any rooms cancelled thereafter will be charged.
All notices of cancellation must be in writing to The Hotel.
If The Company fails to return signed contract, The Hotel Reserves the right to release any rooms booked by The Company without notice.
ALLOCATION BLOCKS/CALL INs
BEDROOM AVAILABILITY AND RATES
Bedrooms are available with specified rates. Please check with the Hotel for availability to extend stays and rates applicable.
We strongly recommend that you make your reservation as soon as possible in order to guarantee space availability. The unsold rooms will be released 4
weeks prior to arrival. The hotel will not be able to guarantee the rate after the release date.
CANCELLATION POLICY
In case of NO SHOW, we will charge on the credit card given one night’s room and tax.
In case of cancellation with less than 5 days advanced notice, we will charge on the credit card given one night’s room and tax.
CANCELLATIONS / MEETING AND EVENTS
Up to 180 days prior to event
The Company may cancel the reservation by written notice to the hotel without incurring any charges other than the Administration charge of £100.00.
180 to 91 days prior to event:
Cancellation fee incurs 25% of the basic function cost
90 to 28 days prior to event:
Cancellation fee incurs 50% of the basic function cost
27 days to the date of the function:
Cancellation fee incurs 100% of the basic function cost.
The basic function cost shall be calculated upon the basis of the Guaranteed Minimum Numbe